Turtle CoveProperty Owner's Association222 Clubhouse Drive Monticello, Georgia 31064 Telephone:
(706) 468-8805 E-Mail: turtlecovepoa@bellsouth.net |
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Turtle CoveProperty Owner's Association222 Clubhouse Drive Monticello, Georgia 31064 Telephone:
(706) 468-8805 E-Mail: turtlecovepoa@bellsouth.net |
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January 2007 MinutesBoard Meeting 01/09/2007Present – Rhett Glover, Kathy Abood, Amanda Crews, Don Jernigan, Emilu Bailes, Ray Runge, Bobby Mitchell, Linda Bernard Absent – Valorie Mitchell Meeting called to order 7:30
Welcome by Emilu to all in attendance Motion by Linda to approve minutes from 12/12/06 meeting, 2nd Kathy, passed 8/0 OLD BUSINESS Deadline for newsletter this month is 01-15-07, February with be the 12th Wording of member user sheets will remain the same for 2007 There was an arrest made with regard to vandalism 2007 Budget was adopted in Executive Session 12/12/06 Audit of 2006 books to begin in February 07 NEW BUSINESS Treasurer’s Report – Rosemary reported adjusted cash $155,000. Dipped into our reserves $34,396. In Expenses: Purchases for Resale Golf; under Actual Current, an income of $194.50 is recorded. This reflects the reimbursement from the LGA for their purchase/donation of new flags for the greens. $800 in pool was the replacement of a breaker Water – Linda reported Ray is back at work. Everything is going good. Dwayne is still out of work due to kidney stone problems. Interior/Exterior – Fascia board repair to building has started Golf- Don reported that the course is in good shape. Aeration of greens will be done in 07. He is examining every way possible to cut costs. Ken Sanvidge advised Don that in the spring, there would be a need to hire an additional person for the golf dept. The maintenance shed is in need of a new heater. Lewis & Malone submitted the lowest bid for this heating system. Motion by Don to accept $1932.00 bid from Lewis & Malone, 2nd Emilu, passed 6/2 Beaches – Bobby advised that the first meeting of beach committee is coming up, please plan to attend Tennis – Rhett reported tennis has been slow due to weather. Special thank you to Jim Daniel for helping to dry the courts when the pro was here for Saturday lessons. There will be some contests & tournaments in the near future. Budget – Gayle Gray announced members of the dues increase committee. A Town Hall Meeting with auditor will be held 02/11/07 @ 3:00 in the lounge. Lunch will be available in the restaurant beforehand. Office – Emilu discussed the need to bring the management of our web site in- house in order to update it on a more regular basis. Motion by Emilu to approve $85.00 to purchase the web site software, 2nd Don, passed 8/0 Emilu purchase 10 tickets with her own money for herself, Rosemary, Candice, & Carol to attend a motivation & leadership seminar on 01/25/07. Motion by Emilu to pay regular wages for the eight hour day to office staff to attend meeting, 2nd Don, passed 7/1 Emilu announced the suspension of liquor sales until Turtle Cove’s liquor license has been received. This is unfortunate, but we can’t legally sell alcohol until our license has been received. A&E – Nancy Fontaine reported one new build & no new closings. Community Relations- Don reported that we had a rep from the hospital at the clubhouse today & tomorrow offering flu shots for $25.00 Pool – No report given. Restaurant – Linda reported that the Restaurant Committee met last week & will meet again on 1-24-07. We will have a special menu on Valentines Day. Sunday lunch first & 3rd Sunday of each month. Legal – Kathy reported that we will go to court for the Crawford III lawsuit the week of Feb. 12th. Emilu reported that the firm which handles our legal affairs will be holding their annual seminar 02/10/07 @ no cost. Seven TC Board Members & Staff have registered to attend. Entertainment – Kathy reported that the committee would meet on January 20, 2007 to discuss the calendar of events for 2007. Security – Arnold reported 5 arrests in the last 2 weeks, 3 of which were arrests for vandalism of mailboxes. The other 2 were for street signs; the ages of these juveniles are 12 & 13 Call to Volunteers – Emilu encouraged property owners to sign up as a volunteer for a committee President’s Report – Motion by Emilu that TCPOA hold an annual Orientation Session for the purpose of education, establishing expectations, teambuilding, and setting goals for the coming 12 months, to be held in the month of June. All directors & department managers are expected to attend, 2nd Rhett, passed 8/0 Comments from the floor – Beth Peterson wanted to know where our community is heading with restaurant & lounge. Response the BOD is waiting to hear the report from the restaurant/lounge committee & their recommendations. Dani Kelly asked if the people who make up the rest/lounge committee actually use the facilities. Emilu responded that this was not a specific criterion for persons to be on the committee, but each person on the committee brings different aspects to the table. Melissa Sikes asked why had the music stopped in the lounge. Linda reported that the music was stopped during the month of Dec due to the drop off of persons using the facility, and to cut cost. Rex Reheis reported that bears have been in his yard in his bird feeder during June the past 2 years. Reminders: Be sure to use your headlights when it is raining, it is GA law. Nancy Fontaine asked why are we not using the heater purchased for the lounge addition in the maintenance shed. Don advised we would check into the heater that was not being used. Property owner expressed an interest in opening Board Meetings with a word of prayer. Open meeting was recessed at 8:20 for 10 minutes before reconvening for Executive Session. Topics to Be Covered : Board hearing
for a Property Owner
Recommendations from Restaurant/Lounge Committee Update from the Dues Increase Committee Update from the Treasurer Discuss Employee Meal Discount program Discuss policy of Electronic Voting (Action without a meeting) Discuss Restaurant Staff uniforms
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