Turtle CoveProperty Owner's Association222 Clubhouse Drive Monticello, Georgia 31064 Telephone:
(706) 468-8805 E-Mail: turtlecovepoa@bellsouth.net |
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Turtle CoveProperty Owner's Association222 Clubhouse Drive Monticello, Georgia 31064 Telephone:
(706) 468-8805 E-Mail: turtlecovepoa@bellsouth.net |
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MINUTES
Turtle Cove Property Owner’s Association Board of Director’s Meeting
JULY
10, 2007
Attendees: Rhett Glover, Emilu Bailes, Linda Bernard, Ray Runge, Carolyn Patton, Missy Dunagan, Ken Rose, Rosemary Dean, Bobby Mitchell The meeting was called to order by President, Emilu Bailes at 7:30 pm The minutes of the May 8, 2007 had been approved by electronic vote in order to post them to the website in a timely manner. The minutes of the June 2007 Annual Turtle Cove Members meeting will be approved at the June 2008 Property Owner’s meeting. OLD BUSINESS
NEW BUSINESS New Officers of the Board were elected and committee liaisons selected at the June 25 workshop. Rosemary Dean was selected by the Board to fill the vacancy created by the resignation of Board member Valorie Mitchell. New officers are as follows” President – Emilu Bailes Vice President – Rhett Glover Secretary – Carolyn Patton Treasurer – Rosemary Dean New committee liaisons are as follows: A&E - Ray Runge (Back Up: Rhett Glover) Beaches - Bobby Mitchell (Back Up: Missy Dunagan) Budget - Rosemary Dean Community Relations - Ken Rose (Back Up: Carolyn Patton) Interior/Exterior - Ray Runge (Back Up: Bobby Mitchell) Entertainment - Carolyn Patton (Back Up: Rhett Glover) Golf - Ken Rose Legal - Emilu Bailes Office - Linda Bernard (Back Up: Carolyn Patton) Pool - Missy Dunagan Restaurant/Lounge - Rhett Glover Security - Rhett Glover (Back Up: Linda Bernard) Tennis - Rhett Glover (Back Up: Missy Dunagan) Water - Rosemary Dean Reports Treasurer Total Operating Funds (6/30/07) $146,739 Reserve funds total cash total (6/30/07) 575,934 Total Adjusted Cash available (6/30/07) 393,779 Income Statement losses and profits were reviewed. $6000 had been generated from beach decals to date, including daily passes. Committee Reports Water Leaks in water pipes on Raven on 4th of July were repaired Water usage is 25000 over daily permitted usage currently Interior & Exterior Club house painting has been completed Work still remains to be done to close hole in wall on screen porch for proper ventilation of air conditioning system Bids are being taken for work on ceiling in men’s room Golf New liaison, Ken Rose, met with golf course staff to discuss issues, past history, expectations for future. Meeting with outgoing Golf Liaison on golf budget Beaches Bobby thanked Nuthatch dock repair team New supplier of sand has been procured Sand delivered to Parrot Two more loads coming to Pheasant and Whippoorwill. Contractor hired to care for beaches has had equipment problems causing slow down in care of beaches Tennis 20 couples in Round Robin last weekend. Another tournament planned for weekend after Labor Day $100 given back to TC from Labor Day event. One more child registrant needed for Children’s Tennis Clinic to take place Budget / Office New hires in the office were announced. MOTION: To purchase new computer equipment and software for the office: Server $1999(plus update for $1437), 2 POS registers for $4798, $3147 for 3 computers for a total of $12,016 ACTION: Motion – Linda Barnard 2nd – Rosemary Dean VOTE: 9 votes in favor Money will come from Reserves as capital improvement A&E Six new homes being built. Three have been sold since last report. Signs on greenbelts to inform residents of the existence of greenbelt Looking for dead or dying trees Covenants says home owners have to take trees down on their property if dead or dying Community Relations Ken Rose wants to initiate steps to welcome new TC residents Will form focus groups from community to discuss community involvement. Team Georgia Poker Run sill be supported by TC. This event promotes safe boating on Lake Jackson while providing a fun opportunity for participants. Info will be posted in lobby. We received a thank you note from Vol. fire & Aux for TC support Pool Missy Dunagan indicated pool operating well Will get shatter-proof light bulbs to protect pool lights from breaking accidentally Restaurant Compressor went out on cooler. New one purchased. Legal Post cards went out to TC residents reminding them that state water restrictions apply to TC residents. TC has used too much water in the past and been sited by the EPD. County enforcement agent will monitor and site violators in TC. First offense will have to go to court. Second offense, TC resident’s water will be turned off and a $40 re-connect fee will apply. Won Crawford Starburst case but have not been able to collect. Filed motion for us to be able to collect, including legal and court fees. Waiting trial date and availability of particular judge to review case. Home building in violation of covenants being pursued through our attorneys Entertainment Repeating several events from past year and introducing new activities based on member survey result. Security July 4th not as many problems as usual since holiday fell mid-week Nuthatch Beach full. DNR called twice. 7 notices Need better signage and barriers to prevent parking in areas bathers use area especially at Nuthatch Beach. Board may need to approve such a barricade. Trash removal is a problem on beaches. Need trashcans. President Emilu Bailes asked for residents to sign up to participate on two committees forming to address two problems faced by the community: Raising money to fully fund the financial RESERVES and meet the increasing financial demands of the Association. (This might include the following options: Dues Increase, Recreational Fee Increases (including definition of “family” on Member User Sheets), Mandatory Food Service fees for home owners, Water Service Fee Increases.) Rental Fees for use of the club multipurpose room. (It has been suggested that our fee structure is too high and that we would have more rental income if the fee for use of the facility were more affordable.) Comments from the Floor Complaints were made about condition of Pheasant Beach versus Nuthatch Beach. It was noted that Pheasant Beach was never repaved as had been planned. Attendees felt that the beaches not getting attention that other TC amenities get. When water break occurred realized that we need to have easy access to the emergency phone number to call. It was stated that the number is available on a recorded message at the clubhouse number.
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